Tall Timbers Employment Opportunities

Administrative Assistant

Position Description and Responsibilities

  1. Serve as primary receptionist for the organization including greeting visitors and answering phones.
  1. Assists with coordination of facilities and maintenance requests including:
    > Capital budget projects/needs for facilities
    > Facilities activities
    > Biannual facilities inspection along with facilities manager with report to Exec. Admin.
  1. Develop quarterly inspections/log of buildings to ensure proper safety and maintenance.
  1. Facilitate schedule for :
    > Heating/cooling systems inspections and maintenance (schedule monthly cleaning/replacement of all filters, scheduled or as needed) and address issues
    > Pest Control maintenance schedule and issues
    > Delivery of ice to machine
  1. Responsible for processing all out-going mail and distributing incoming mail for the Institution.
  1. Responsible for shipping and receiving packages by UPS/FedEx and distributing incoming packages and maintaining online accounts for Tall Timbers.
  1. Maintain a calendar for housing reservations (including check-in and check-out checklists) for visiting interns, scientists, and other guests who require overnight accommodations at Tall Timbers (Walter Lodge and on campus houses).
  1. Provide key security for buildings and administrative vehicles
  1. Assist with events such as Game Bird Seminars, Fall Field Days, Fire Ecology Conferences and any other events, when needed.
  1. Provide monthly housing bills and vehicle mileage reports to accounting.
  1. Responsible for keeping Wade Research Center main lobby, conference room, copy room, critter area and hallways clean and organized.
  1. Responsible for mailing publications and processing orders received by phone or email.
  1. Responsible for maintaining contracts and providing information for rental of Barn, Beadel House and grounds for private events.
  1. Provide assistance to the Development Coordinator as needed with mail outs, large print jobs, etc. as needed.
  1. Ordering and distribution of office supplies when orders are delivered.
  1. Maintain necessary janitorial supplies for all buildings and houses.
  1. Maintain necessary supplies for copiers, fax machines and printers such as paper and ink cartridges.
  2. Other duties as assigned.

Required Knowledge, Skills and Abilities

  • An Associate’s degree preferred with a minimum of four years of experience as an administrative assistant or similar profession.
  • Excellent English, proofreading and editing ability, along with people skills required.
  • An independent organizer able to establish priorities and manage a number of projects simultaneously.
  • The ability to communicate and work effectively with landowners, contractors, general public, political officials, and scientific community.
  • Should be proficient with the following software: MS Word, Excel, Access and PowerPoint.

Additional information

Competitive salary, dependent upon experience. Applicants should include salary expectations and history. Holiday, vacation, and sick leave. Medical and dental benefits. Retirement savings plan. Opportunities for professional development.

Deadline: Applications accepted until position filled.

Reports to: Executive Assistant to the President/CEO-Facilities Director

Work hours:  8:00 to 4:30 with 30 minute lunch

How to apply   ̶   Please email the following information to jroberts@talltimbers.org:

  1. A cover letter explaining your interest and salary requirements
  2. Resume

Internship Opportunities

Dixie Plantation Quail Management Internship

The Dixie Plantation Quail Management Internship is designed for students finishing up at 2 or 4 year programs in Wildlife Management with an interest in working on managed quail land. Dixie Plantation is a 9,125 acre working quail plantation near Monticello, FL owned and operated by Tall Timbers Research, Inc. The objectives at Dixie include:

      1. quail hunting and field trials,
      2. preserving the historical, cultural and natural features, and
      3. education and training.

The internship is a 16 week program usually from Jan-April that is designed to indoctrinate young people to Tall Timbers land ethic of Exemplary Land Stewardship. The student will be housed and employed at Dixie Plantation and exposed to a wide array of activities in a short time. The end result is expected to be placement of the intern in a position on a managed quail property. A checklist of activities/skills the intern will be exposed to includes the following:

      • Tractor driving (roller chopping, mowing, fire break harrowing, planting, etc.)
      • Basic power equipment operation and maintenance (chainsaw, limb pruner, lawnmower, etc.)
      • Horseback hunting for wild quail
      • Assisting with wild quail field trials
      • Introduction to horse care and maintenance
      • Prescribed burning
      • Supplemental feeding including grain handling/storage
      • Wildlife research (radio-tracking quail, avian census, predator index, small mammal trapping, etc.)
      • Nest predator trapping
      • Quail trapping for research and translocation
      • Feral hog trapping
      • ATV and pick-up operation and maintenance

Interested parties should have completed an A.S. or B.S. in wildlife management or be very close to doing so. A cover letter and resume can be sent to the Dixie office at 1583 Livingston Road, Greenville, FL 32331. TEL 850-997-1957. Email Dixie


Northern Bobwhite Research InternshipNorthern Bobwhite Research Internship

      • 1 – 2 positions: January – April

Job Description:

The game bird program at Tall Timbers Research Station is looking for an individual(s) to assist with northern bobwhite trapping, banding, and attaching radio transmitters. The work would involve pre-baiting trap sites, mapping trap locations, checking traps at night, banding, data entry, radio telemetry, and other duties assigned.

Additionally, applicants should submit materials early for all positions, which are open until filled.

Internship positions are 12-16 weeks in length, start and end dates are flexible.

Qualifications: Applicants should be working toward a B.S. in wildlife ecology or related field. Consideration will also be given to recently graduated individuals interested in gaining more field experience. Previous fieldwork and computer experience is beneficial, but not required. Individuals need a valid driver’s license and must have a good driving record.

Compensation: Internship stipend is $230/week ($920/month). Housing and utilities are provided at no cost. Hunting and fishing privileges on our properties may be included.

To apply please send a cover letter clearly stating your research interests, career goals, which position you are applying for, and the earliest and latest dates available to work. Also, include your resume and a minimum of three references (please state their relationship to you).

Diana McGrath
Tall Timbers Research Station
13093 Henry Beadel Drive
Tallahassee, FL 32312

Email Diana McGrath

(Electronic submissions/inquiries encouraged, preferably in MS word or in body of message)


Stoddard Bird Lab Internships

Grad student Clark Jones (l) and summer interns Emily Toriani and Emily Pipher processing a netted Bachman’s Sparrow.

Grad student Clark Jones (l) and summer interns Emily Toriani and Emily Pipher processing a netted Bachman’s Sparrow.

The Stoddard Bird Lab can help you gain valuable field experience. Current research projects include monitoring the Red Hills population of the endangered Red‑cockaded Woodpecker, assessing the effects of prescribed burning on populations of Bachman’s Sparrows, understanding the cooperative breeding system of the Brown‑headed Nuthatch, monitoring Gopher Tortoise populations, snag inventory on an old‑growth pine forest, and investigating avian community composition and productivity along a gradient from old field pine to undisturbed longleaf pine forests. Internships typically are awarded by mid-February, so applications should be submitted by Jan 15 of each year. The number of interns varies from year to year, so contact Jim Cox (contact info below) for more specific information.
Duties: Interns help mist-net birds, conduct nest searches, monitor color‑banded individuals, assist with with banding Red‑cockaded Woodpeckers, collect vegetation sampling, perform GPS/GIS mapping, and assist with prescribed burning.

All interns are highly encouraged to complete a research project. Research projects include development of study hypotheses, collecting and analyzing field data.

Recent intern Kelly Heffernan with an Indigo Bunting netted on the Wade Tract.

Recent intern Kelly Heffernan with an Indigo Bunting netted on the Wade Tract.

Some examples of intern research project topics include:

      • Response of Bachman’s Sparrows to different vocalizations
      • Home range and movements of Brown‑headed Nuthatches
      • Snag inventory and use in an old growth pine forest
      • Gopher tortoise inventory

Internship positions are 10 weeks in length and typically take place in summer; however some internships may be available at other times.

Qualifications: Applicants should be working toward a B.S. in ecology or related field. Consideration will also be given to recently graduated individuals interested in gaining more field experience. Previous fieldwork and computer experience is beneficial, but not required. Individuals need a valid driver’s license and must have a good driving record.

Compensation: Internship stipend is $225/week ($2250 total). Housing and utilities are provided at no cost. To apply, please send a cover letter clearly stating your research interests and the earliest and latest dates available to work. Also, include your resume and a minimum of three references to:

Jim Cox
Tall Timbers Research Station & Land Conservancy
13093 Henry Beadel Drive
Tallahassee, FL 32312

Email Jim Cox
(Electronic submissions/inquires encouraged, preferably in MS word)


Fire Ecology Program Internships

Intern Daniel Godwin conducting an experimental prescribed burn.

Intern Daniel Godwin conducting an experimental prescribed burn.

The Fire Ecology Program seeks to provide field and laboratory experience for college students and recent graduates in the areas of plant ecology, ecosystem ecology, and fire ecology and science. Our research focus includes effects of fire regime on plant communities, soil chemistry, carbon sequestration, and fire behavior in southern pine forests and hardwood bottomland forests, effects of prescribed fire on air quality, and natural history of the local region.

Duties: Most internships last 8-16 weeks and are largely fieldwork based. Specific activities vary from year to year.

  • Summer interns (May-August): Summer interns are usually focused on fieldwork in pine grasslands, with emphasis on identifying, measuring, and collecting plants to characterize changes in vegetation in response to fire regime or land-use history. Summer interns also often help with prescribed burns and collect associated fire effects and fire behavior data.
  • Fall interns (October-December): Every other year we hire fall interns. Fall interns are focused on measuring trees for a long-term census in an old-growth beech magnolia forest.

In addition to the above tasks, interns may also help with mapping burned areas with a GPS unit, entering and processing data using database and GIS software, entering data in Excel or Access, collecting and processing soil samples, adding information to a database on local native plants, and drying and weighing fuels.

Qualifications: Applicants should be college students or recent graduates in biology, wildlife, forestry, natural resources, environmental studies/science, or related fields and have an interest in a career in natural resources. Applicants will be evaluated based on the potential benefit of the experience to his or her career plans and satisfactory references regarding work habits, professionalism, attitude, and physical fitness, as work is sometimes strenuous and conducted in difficult outdoor conditions. Employment will be contingent upon passing a driver’s record background check (no points on driver’s record for the past 3 years) for insurance purposes, although exceptions are sometimes made.  We encourage students of varying backgrounds to apply. Deaf and hard-of-hearing applicants are welcome.

Intern Meredith Liedy measuring soil bulk density.

Intern Meredith Liedy measuring soil bulk density.

Compensation: Internship stipends are $230 per week. Limited on-site housing is available at no cost to full-time interns; a $55 deposit is required ($50 for the house, $5 for keys). For interns that commute, some compensation is provided. Interns will be expected to work full 8 hour days (8-4:30, with a half hour lunch).

Deadlines:

Summer internships: Review of applications begins February 15 each year and are filled as appropriate candidates are found. APPLICATION PROCESS IS NOW CLOSED FOR SUMMER 2018.

Fall internships: Review of applications begins August 1 each year and positions are filled as appropriate candidates are found. We will be hiring 2 interns for Fall 2018. The internships run for about two months, beginning around mid September.

To apply, please submit:

  • A resume
  • A 1-2 pg. cover letter describing your qualifications, interests, and how you expect the experience to benefit your career. At the end of the cover letter, please be sure to state the beginning and ending date of your availability and note whether or not you require housing on station.
  • Updated academic transcript (does not have to be official).
  • Full contact information for two or more references from previous employers or educators.
  • Photocopy of your driver’s license (we require no points on the driver’s record for driving work vehicles).

Email application materials to: cmorrison@talltimbers.org

Cinnamon Morrison, Field Plant Ecologist
Tall Timbers

13093 Henry Beadel Road
Tallahassee, FL 32312