Title: Administrative Assistant
Supervisor: Land Conservancy Director
Location: Tall Timbers Research Station • Tallahassee, Florida
Job Classification: Full Time
The mission of Tall Timbers Research Station & Land Conservancy is to foster exemplary land stewardship through research, conservation, and education. Tall Timbers is widely regarded for its scientific research and information in the areas of fire ecology, game bird management, vertebrate ecology and forestry. The Research Station is recognized as the home of the study of fire ecology and is an advocate to protect the right to use prescribed fire for land management. The Tall Timbers Land Conservancy (TTLC) was established in 1990. Its goal is to ensure the sustainability and conservation of natural and cultural resources and rural land use traditions of the greater Red Hills Region and in other strategic focus areas that promote Tall Timbers mission. To date, TTLC has conserved over 127,000 acres of land through donated conservation easements, making it one of the largest regional land trust in the Southeast. Working in the world class quail hunting plantation region of the Red Hills and greater Albany area, TTLC has saved some of the South’s best remaining longleaf pine-wiregrass forests, miles of river frontage along the Flint, Ochlockonee, and Aucilla Rivers, scenic canopy roads, and historic sites. These easements protect critical upland wildlife habitat and wetland ecosystems that affect the region’s quality of life by providing clean air and water to the residents of south Georgia and north Florida. In addition, these easements perpetuate traditional rural land uses of sustainable forestry, farming, and recreational hunting. The success of this private land conservation effort has been due to the visionary leadership and stewardship ethic of landowners, strong public support, and the dedication of staff. In 2014, Tall Timbers was awarded accreditation renewal by the Land Trust Accreditation Commission recognizing the organization’s compliance with the Land Trust Standards and Practices.
- Provide administrative support to the Tall Timbers Land Conservancy (TTLC) Director. Assist with word processing, creating PowerPoint presentations, filing, scheduling appointments, and responding to incoming calls and public information requests, budget monitoring, and purchasing of goods and services.
- Serve as official TTLC Records Manager for all historical, administrative, land transaction records and other projects. Maintain records continuity across multiple media platforms such as archival paper records, working digital files on a centralized server, and MS Access database. Use established records management policies and guidelines to ensure compliance with Land Trust Standards & Practices and Tall Timbers Records Management Policies. Review historical records, convert files to digital formats and organize records across all media platforms.
- Provide technical support, including gathering, analyzing, and disseminating information concerning land conservation transactions and legal and tax issues associated with land trust work. Assist with easement editorial review and financial management. Coordinate meetings, take minutes, and provide staff support to the Tall Timbers Easement Review Subcommittee and Land Conservancy Committee Meetings. Monitor standards of land trust accreditation and ensure that all requirements are met.
- Serve as TTLC office manager.
- Coordinate TTLC special events including biennial spring dinner, seminars, land trust conference, tours, lunch meetings and presentations.
- Assist with the development of educational materials including brochures, booklets, reports, manuals and other publications informing the public on the distinctive conservation resources and land-use traditions of the Red Hills and in other strategic focus areas.
- Assist in update and maintenance of the TTLC section of the Tall Timbers web site.
- Represent the TTLC at selective meetings as needed.
- Assist in other duties as may be assigned by the TTLC Director in order to implement the Tall Timbers Strategic Plan and the TTLC Annual Operating Plan.
Qualifications and Experience
- An Associate’s Degree or higher, with a minimum of four years’ experience as an administrative assistant or similar profession; prefer previous land trust and/or legal assistant experience, but not required; or other experience related to the duties above.
- Excellent English, proofreading and editing ability, along with people skills required.
- An independent organizer able to establish priorities and manage a number of projects simultaneously.
- The ability to communicate and work effectively with landowners, committee members, general public, political officials, and scientific community.
- Should be proficient with the following software: MS Word, Excel, Access, PowerPoint, and Outlook; desktop publishing experience is preferred.
Salary and benefits
Salary and benefits competitive, dependent upon experience. Applicants should include salary expectations and history.
Send resume, salary history, and three references to: email@example.com
Until position filled.
Gopher tortoise intern positions available
Tall Timbers Research Station & Land Conservancy is seeking individuals for gopher tortoise surveys in the Red Hills area surrounding Tallahassee, Florida and Thomasville, Georgia. The internship positions are 12-16 week appointments, 2 positions are available February – May and 2 positions are available June – September 2015.
Internship positions: March – June & June – September 2015
Skills and responsibilities
- Data entry
- Locating and scoping burrows
- Biology degree or related field or working towards Bachelor’s degree with minimum 1 year field experience
- Previous experience with ArcGIS software and GPS a plus
- Must be U.S. citizen and have a valid driver’s license with a clean driving record
- Ability to walk long distances through rough terrain in hot, buggy conditions
- Internship stipend $230/week ($920/month)
- Housing provided
To apply please send a cover letter clearly stating your research interests, career goals, which position you are applying for, and the earliest and latest dates you are available to work. Also include your resume and a minimum of three references.
Tall Timbers Research Station & Land Conservancy
13093 Henry Beadel Drive
Tallahassee, Florida 32312
- 1 – 2 positions: January – April
The game bird program at Tall Timbers Research Station is looking for an individual(s) to assist with northern bobwhite trapping, banding, and attaching radio transmitters. The work would involve pre-baiting trap sites, mapping trap locations, checking traps at night, banding, data entry, radio telemetry, and other duties assigned.
Additionally, applicants should submit materials early for all positions, which are open until filled.
Internship positions are 12-16 weeks in length, start and end dates are flexible.
Qualifications: Applicants should be working toward a B.S. in wildlife ecology or related field. Consideration will also be given to recently graduated individuals interested in gaining more field experience. Previous fieldwork and computer experience is beneficial, but not required. Individuals need a valid driver’s license and must have a good driving record.
Compensation: Internship stipend is $230/week ($920/month). Housing and utilities are provided at no cost. Hunting and fishing privileges on our properties may be included.
To apply please send a cover letter clearly stating your research interests, career goals, which position you are applying for, and the earliest and latest dates available to work. Also, include your resume and a minimum of three references (please state their relationship to you).
The Stoddard Bird Lab can help you gain valuable field experience. Current research projects include monitoring the Red Hills population of the endangered Red‑cockaded Woodpecker, assessing the effects of prescribed burning on populations of Bachman’s Sparrows, understanding the cooperative breeding system of the Brown‑headed Nuthatch, monitoring Gopher Tortoise populations, snag inventory on an old‑growth pine forest, and investigating avian community composition and productivity along a gradient from old field pine to undisturbed longleaf pine forests. Internships typically are awarded by mid-February, so applications should be submitted by Jan 15 of each year. The number of interns varies from year to year, so contact Jim Cox (contact info below) for more specific information.
Duties: Interns help mist-net birds, conduct nest searches, monitor color‑banded individuals, assist with with banding Red‑cockaded Woodpeckers, collect vegetation sampling, perform GPS/GIS mapping, and assist with prescribed burning.
All interns are highly encouraged to complete a research project. Research projects include development of study hypotheses, collecting and analyzing field data.
Some examples of intern research project topics include:
- Response of Bachman’s Sparrows to different vocalizations
- Home range and movements of Brown‑headed Nuthatches
- Snag inventory and use in an old growth pine forest
- Gopher tortoise inventory
Internship positions are 10 weeks in length and typically take place in summer; however some internships may be available at other times.
Qualifications: Applicants should be working toward a B.S. in ecology or related field. Consideration will also be given to recently graduated individuals interested in gaining more field experience. Previous fieldwork and computer experience is beneficial, but not required. Individuals need a valid driver’s license and must have a good driving record.
Compensation: Internship stipend is $225/week ($2250 total). Housing and utilities are provided at no cost. To apply, please send a cover letter clearly stating your research interests and the earliest and latest dates available to work. Also, include your resume and a minimum of three references to:
Tall Timbers Research Station & Land Conservancy
13093 Henry Beadel Drive
Tallahassee, FL 32312
(Electronic submissions/inquires encouraged, preferably in MS word)
The Fire Ecology Program seeks to provide field and laboratory experience for college students and recent graduates in the areas of plant ecology, ecosystem ecology, and fire science. Our research focus includes effects of fire regime on plant communities, soil chemistry, carbon sequestration, and fire behavior in southern pine forests and hardwood bottomland forests, effects of prescribed fire on air quality, and natural history of the local region. Most internships last 2 months during the summer starting sometime in May, but you may inquire about internships at other times of the year. Review of applications for summer internships begins February 15 and are filled as appropriate candidates are found, so we strongly suggest having application materials in by this date. You may contact Kevin Robertson (contact information below) for more information.
Duties: Specific activities vary from year to year and among interns, but they may include identifying and measuring plants for productivity and fuel consumption, measuring trees for long-term forest censuses, assisting with research prescribed burns and fire behavior measurements, collecting and analyzing soil samples, and entering and processing data using database and GIS software. The habitat types where work is conducted include native longleaf pine-wiregrass forest, old-field pine forest, and old growth beech magnolia forest
Qualifications: Applicants should be college students or recent graduates in biology, wildlife, forestry, natural resources, or related fields and have an interest in a career in natural resources. Applicants will be evaluated based on the potential benefit of the experience to his or her career plans and satisfactory references regarding work habits, professionalism, attitude, and physical fitness, as work is sometimes strenuous and conducted in difficult outdoor conditions. Employment will be contingent upon passing a driver’s record background check (no points on driver’s record for the past 3 years) for insurance purposes.
Compensation: Internship stipends are $225 per week. Limited housing is available at no cost to full-time interns. Number of days worked per week is negotiable, but interns will be expected to work full 8 hour days.
To Apply: Please send a statement of how you expect the experience to benefit your career and your qualifications for conducting the work, a resume, academic transcript, full contact information for two or more references from previous employers or educators, photocopy of your driver’s license, and a date range and number of hours per week that you will be available. Please note whether or not you require housing on station. Electronic submission is preferable. Send application materials to:
Fire Ecology Research Scientist
Tall Timbers Research Station and Land Conservancy
13093 Henry Beadel Road
Tallahassee, FL 32312