Employment Opportunities

Development Administrative Assistant

Department: Development
Reports to: Director of Development
Salary Range: $30,000 – $40,0000
Hours: 32 -40 (Flexible work schedule open for discussion)

Scope and Impact
The Development Administrative Assistant plays an important role by providing support to the Development Office by assisting with donor appeals, data base entry and filing. The Development Administrative Assistant reports to the Development Director.

Position Summary
The Development Administrative  Assistant is responsible for assisting with  all administrative aspects of the Development Office which consist of daily reports, organized record keeping, management of direct mail appeal, and assistance with day to day items.

Principle Responsibilities

• Prepare acknowledgement letters and other correspondence.
• Maintain foundation, corporation and individual donor files.
• Create monthly fundraising reports and other database reports as needed.
• Continually update and correct database records.
• Coordinate productions and mailing of donor letters.
• Track tax credit donations in the database and keep a file for each tax credit donor.
• Assist with administrative details associated with the Development Committee and Foundation Board. (i.e. assist with PowerPoint presentation and board meeting notes.)
• Digitize & and keep up with filing of all donor materials
• Create and share monthly manager’s reports
• Assist in office preparation of events (name tags and printed materials)

Possible Performance Measures

• Success in maintaining accuracy of database records.
• Success in coordinating the production of direct mail appeals.
• Success in maintaining donor hard copy files

Preparation and Knowledge

• Associates or bachelor’s degree in a related field.
• A minimum of three years’ experience preferred in an administrative position, preferably in a not-for-profit development office
• Proficiency with PC and Microsoft Office Suite, especially Microsoft Word, Excel and PowerPoint, required. Database management systems experience –Donor Perfect preferred or similar.
• Proficiency with digital media tools
• Excellent interpersonal and customer service skills with the ability to act in a professional manner with donors, trustees, and other constituents
• High level of discretion in dealing with sensitive and confidential information
• Ability to present information concisely and effectively, both verbally and in writing
• Ability to organize and prioritize work
• Ability to work independently and as part of a team

Tall Timbers Research, Inc. is an EOE employer.

For full consideration, please submit cover letter and resume to Crystal Rice at cdrice@talltimbers.org

___________________________________________________

Receptionist

Position Responsibilities
Serve as primary receptionist for the organization including greeting visitors and
answering phones. Responsible for maintaining the mailroom including:

• Ordering office supplies
• Distributing USPS/UPS/FedEx deliveries
• Managing outgoing mail

• Responsible for the Reception printer, postage machine, and related office equipment,
  ordering supplies, reporting maintenance issues, and (working with accounting)
  managing the vendor contracts.
• Responsible for keeping the Wade Research Center lobby, conference room, kitchen
  areas, and hallways cleaned, organized and stocked at all times.
• Responsible for timely mailing of publication orders received online, via phone, email
  or from staff.
• Assist other departments with large mailouts, print jobs, filing, etc. as needed.
• Assist with preparation of board meetings and event setup as needed. Attendance at
  events as needed.
• Assist Facilities Coordinator with building access requests, vendor coordination,
• Walter Lodge check-in/outs and payments
• Manage the Beadel Road Passes for duck hunting season.
• Other duties as assigned.

Schedule
Monday – Friday, 9am – 5pm
Reports to Administrative Coordinator
To apply, please email your resume and cover letter to Audrey Browning at
abrowning@talltimbers.org. Please, no phone calls. Also, email Audrey for salary details.

______________________________________________________

Mountain Longleaf Prescribed Burn Association Coordinator/Berry College Liaison  

Location: Rome, Georgia
Preferred start date: June, 2026
Salary: $50,000-$53,000 per year with benefits that include sick leave, paid time off, health, vision, and dental insurance

Position Summary
This term position will include improving upon previous outreach efforts and establish a successful Prescribed Burn Association (PBA) in the Ridge and Valley region of Alabama and Georgia. Utilizing the PBA to conduct prescribed fires, hosting training and workshops, and working with partners to provide technical assistance will be key to seeing success in this region. Similarly, this position will assist Berry College students in fire training, prescribed fire and other land management applications.

Focus counties: Alabama: Calhoun, Cherokee, Cleburne, Etowah, Shelby, St. Clair, and Talladega. Georgia: Bartow, Carroll, Chattooga, Floyd, Gordon, Haralson, Paulding, and Polk.

The specific duties of the position include

75% (Majority) of the time)
1) Formalizes and acts as a full-time coordinator of Mountain Longleaf Prescribed Burn Association.
2) Works closely with Board of the Association and other partners (to include Tall Timbers Geospatial Lab) to coordinate and ensure prioritization and safe execution of prescribed burns on private land within the Association.
3) Uses Burn Association to facilitate fire use, pool risk to create cost-effective insurance coverage and annually plan burns to mitigate smoke emissions and ameliorate limited workforce capacity.
4) Leads the effort to create communication and collaboration with private land participants within the Association through regular landowner site visits and facilitating quarterly outreach and/or training workshops.
5) Oversees local extension and outreach services to private landowners, agencies and public land managers through weekly landowner visits, quarterly workshops and participation in conferences and the Alabama Prescribed Fire Council, and North Georgia Prescribed Fire Council meetings.
6) Assists with burn implementation as needed as a team member with the Tall Timbers Department of Prescribed Fire Applications.
7) Host field days and workshops to demonstrate successes and provide hands-on training. Increase capacity of certified burn managers through facilitating certification training.
8) Participates with other regional Tall Timbers outreach and training staff to implement fire or assist in other fire related activities as needed.

25% (Some of the time)
1) Facilitates prescribed fire training and mentoring for Berry College students in close cooperation with Berry College staff and faculty.
2) Assist in land management activities and serve as a mentee to land management activities at Berry College.
3) Work closely with Berry College and Tall Timbers Staff to create a visionary land management training and mentoring program for Berry work study students with an emphasis on the land management needs encountered in the Ridge and Valley and Piedmont regions of Georgia and Alabama.
4) Coordinate with Berry College staff to develop a Berry College student burn team and/or Society of Fire Ecology (SAFE) chapter creating a conduit connecting students with future jobs in fire management.

Qualifications and experience that will help you succeed
• Dynamic personality with a demonstrated ability to deliver high quality classroom and field instruction on topics such as fire behavior, operational safety, fire effects, smoke management, fire planning, and fire weather to diverse audiences.
• High degree of interpersonal and communication skills, emotional and professional intelligence, self-motivation, creativity, organizational skills and a positive reputation within the fire and/or forestry community.
• Bachelor’s degree in natural sciences (Preferred) such as, but not limited to, wildland fire, forestry and/or wildlife management.
• Experience participating in and leading prescribed burns is required. • Alabama or Georgia Certified Prescribed Burn Manager is a plus.
• ALSBRF RF, Georgia Board of Forestry RF, CWB, or CF is a plus.

Benefits
Tall Timbers provides a package of standard benefits including health care, dental care, vision insurance, life insurance, retirement plan, and medical flexible spending account. These benefits are subject to employee contributions according to Tall Timbers’ policy.

Vacation and Sick Leave
Up to 5 days of leave is available in your first year, following a 90- day probationary period. Employees accrue up to 10 days of annual leave for calendar year two, then 15 days in calendar years three and four, followed by 20 days at years five.

How to Apply
To apply to this position, submit a resume and cover letter explaining why you are the best applicant for the job to: Ryan Mitchell rmitchell@talltimbers.org on or before May 15, 2026. Questions to same.

About Tall Timbers
Tall Timbers is recognized as the home of the study of fire ecology and an advocate to protect the right to use prescribed fire for conservation. It is also recognized as one of the nation’s leading land trusts. Since 1958, Tall Timbers has been using prescribed fire science to solve land management problems. Our unique perspective is rooted in this long-term practice of working cooperatively with partners to conduct research and apply results on the land.

Internships